The human resources department is one of the work areas with the most tasks to do. However, in many companies, this department does not function in the best possible way, which also affects the operation of the company. That is why finding ways to reduce costs, improve efficiency, and streamline administrative work is something that HR managers can do to contribute to the development of the organization.
Back in the past, human resources departments were full of files, post-its, spreadsheets, folders, and at best supported by software hosted on-site. Luckily, today there are solutions and systems of human resources in the cloud that not only allow its unlimited accessibility but also facilitate those important objectives of the department. Recruiting, training, and maintaining the workforce without interrupting your workflow or investing too much money is possible with these types of solutions.
That is why, in this article, we share with you what are the benefits of using human resources software to help manage your workforce.
What is HR software?
New technologies are here to stay and spread to all sectors of the economy, including of course the Department of Human Resources. Until not long ago, it was one of the most neglected areas of the company, accounting or finance taking on a greater role, however, this was a gross mistake since it is the place where the living talent of a company is captured and managed. It is a tool that optimizes the management of all aspects related to the personnel who work in an organization.
6 benefits of human resources software
Facilitates decision making
One of the reasons why companies often make bad decisions with their human talent is because they do not have the right information. Human resources software provides managers with the information or data necessary to make the best decisions.
Similarly, analyzing these data increases opportunities for improvement in the area of human resources. For example, it can help you discover which collaborators need further training, who are the top-performing vendors, who has attended all the training courses, etc.
HR software helps professionals in the area to be more efficient in their daily tasks. Manual records are a thing of the past, they are time-consuming, must be updated by hand, and risk being lost forever. Supporting your HR activities in specialized software allows managers to be freed from many activities, improve attention to requests and also provide a self-service option for employees.
For example, if a collaborator wants to review their payment receipts, they can do it directly on the platform in a fast and real-time way, which translates into a lower workload for HR professionals, while also doing so. It can lead to more productivity.
Reduction in costs
When a company relies on a good human resources system, it can save a lot of money. Automating the activities of this area allows a large company to carry out excellent personnel management without the need to hire dozens of people to do it.
To get an idea, a company without such software must hire one human resource professional for every 100 employees. Whereas, when a company has an automated tool, it only needs one professional for every 140 employees, which means that if your company has 300 employees, you only need one full-time professional to manage the workforce.
Remember that money is a resource that you must take maximum care of and reduce costs little by little, it can save you tens of thousands of dollars a year.
Improvements in communications
One of the greatest benefits of HR software is that it allows you to significantly improve communications between your collaborators, managers and executives. Most of these softwares include intuitive tools to form groups and networks to exchange knowledge, relate and share information with other colleagues according to their activities, goals, interests or projects.
Furthermore, communications are not limited in time or space. Human resource systems, like CIPHR HR systems, offer access through mobile devices and computers with internet access anytime, anywhere.
Security in your data
Information is a valuable resource for any company. HR software secures your information, not only gives you the ability to support cloud each of your files, but also restricts their access. In addition, it incorporates disaster recovery and backup features that allow you to further protect your company’s information. It has modules that give you the ability to carry out the transactions associated with human capital. Thanks to this tool, HR managers are able to take on all the challenges that come with personnel management.
Decrease staff turnover
More than 50% of workers are thinking of looking for another job offer after the low motivation they have in their current job, so taking action on the matter is a priority. The aforementioned advantages of the software allow, when acting together, to decrease staff turnover. By providing information analysis, monitoring of assigned tasks, offering new projects and promoting employee skills to encourage healthy ties and a good work environment within the organization.
What types of organizations should be interested in HR software?
Many think that only large companies with a high workforce benefit from this powerful tool, but they cannot be more wrong. Still many that do not have a specific HR department but a professional dedicated to planning and administering the management of people, so the software will be very useful in any case. But many think my company cannot afford it …
This is what you may be thinking at the moment but let me tell you that the same has happened with new technologies as with computers or air travel. Until a few years ago, only a few lucky people could afford it, but today everyone has a computer or tablet at home, or you can buy a plane ticket for less than 50 dollars. Same is the case with many tools.
Is special training necessary for the management of an HR software?
Only an Internet connection will be required. These types of programs are highly intuitive and with great usability.
Technology is vital in organizations, not only because of time savings and process optimization, but also because it will allow you to focus on driving new projects and capitalizing on the talent of your staff.